Privacy Policy

This policy was last updated June 8, 2018.

Who we are

Our website address is https://www.gewex.org. Gewex.org, “the website” or “site”, is operated by the International GEWEX Project Office (IGPO). Our contact information can be found in the Contact section below.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, such as meeting presentation or poster files, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

If you fill out a contact form on the website, we will use the information entered to respond to your question.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

We use Google Analytics to track how users interact with the website, and cookies are used for this. This helps us to understand user habits and to improve your experience while using the website. See “Analytics” below for more information.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

This website uses Google Analytics to track how users interact with the site. This information is used to improve the website. Cookies are used to collect data, and by continuing to use the website, consent to place these cookies will be assumed and the cookies will be placed. The way that Google Analytics collects and processes data is described at https://policies.google.com/technologies/partner-sites.

Who we share your data with

Data collected through some forms on the website may be shared with the GEWEX host and operating organizations, Universities Space Research Association (USRA) and Science and Technology Corporation (STC), or our parent organization, the World Climate Research Programme (WCRP), and its affiliates or sponsoring organizations. The data shared enables us to provide services related to attending meetings and conferences, to supply candidates for our Scientific Steering Group and Panels, and to inform our community at large. Data related to meeting attendance, such as that collected in meeting registration forms, may be shared with meeting organizers and meeting venues to enable meeting setup, execution, and related matters. The organizations, meeting organizers, and meeting venues are located in different countries and data may be transferred across your country or jurisdiction’s borders. Your data will not be shared with unrelated third parties.

Data supplied in our newsletter, e-news, and other email list sign-up forms on the website will be shared with our email list service providers to add you to those lists. You can unsubscribe from these lists at any time by clicking on the unsubscribe option at the bottom of any email sent to the list.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

Data collected in meeting registration and other website forms is kept indefinitely. This enables us to keep records of meeting attendance and provides information on a particular meeting.

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Our contact information

You can contact us by emailing gewex@gewex.org. Our address information is below.

Address
425 3rd Street SW
Suite 605
Washington, DC 20024 USA

Telephone: 1-202-527-1827

E-mail Address: gewex@gewex.org

Additional information

How we protect your data

We are concerned with protecting your privacy and data, but we cannot ensure or warrant the security of any information you transmit to us or guarantee that your information may not be accessed or disclosed by breach of any of our industry standard physical, technical, or managerial safeguards. No method of transmission over the Internet or of electronic storage is 100% secure. Therefore, we cannot guarantee absolute security of your information. If you have any questions about security of your personal information, you can contact us at gewex@gewex.org.

Changes to the terms of this Privacy Policy

Check this page for changes to the website Privacy Policy. The date a policy is updated is noted at the top of the page. If the privacy policy is updated, we will note it in a communication from our E-News email list. To receive this notification, please make sure you are subscribed to our E-News list.

 
 
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